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Top 10 destination wedding invitation tips

Top 10 destination wedding invitation tips

 

If you and your fiancé are planning on tying the knot in a special destination wedding, it’s important to make the invitation stand out. With the destination being something special, there are lots of ways to make the wedding invitations, special too. Here are our top 10 destination wedding invitation tips. 

 

#1: Save the date.
When it comes to a destination wedding, these cards are very beneficial. They give guests additional notice to help plan for time off work, in addition to giving them time to look at flights and arrange other necessary trip details. It’s not uncommon to send these cards out nine months to a year in advance.

#2: Keep it unique.
If you love the traditional invitation look, great! However, many couples that are choosing a destination wedding want to make their invitations stand out in a special way. You could choose a themed invitation or something that is unique to you as a couple – get creative!

#3: Keep affordability in mind.
Invitations are important, but when thinking about your overall budget, consider spending the bulk of your money on the actual destination and ceremony. Unless people plan on saving the invitation as part as a memento or keepsake for many years to come, there isn’t a need to spend incredible amounts on the paper.

#4: Think about specific wedding details.
In addition to the standard wedding date, time and location, consider adding directions to the venue, or other accommodation information that is necessary. If you are going to a country that many people have not been to, it’s nice to include any information about transportation and currency exchange rates, too. 

#5: Include events.
In addition to the invitations, it is common for couples to order another card to include that has the wedding events on there. This could be a special bonfire, goodbye brunch, welcome lunch, group dinner nights, etc. If you plan on offering any special events like this, be clear on what and when those are.

#6: Plan ahead.
Plan on sending your invitations out at least three months ahead of time. This will allow for plenty of planning time for your guests.

#7: Be specific.
A destination wedding is usually a smaller, more intimate event, so keep this in mind when creating your guest and invitation list. Be specific in your invitation language on who is invited. For example, Mary and Bryan versus Mary and Bryan + family. Keep them clear, concise, and informative.

#8: Engage your guests.
Your destination wedding is going to be a memorable time and full of special adventures, so it’s fun to get your guests engaged in the event from the moment they open the invitation! Ask them what their favorite dance song is, what drink they like the most, or what they would like to see during their trip to your wedding.

#9: Reflect you as a couple.
Don’t get lost in all the bells and whistles, but instead keep your invitation original to you. Have fun with them and make sure they reflect who you are, not what everyone else is doing. 

#10: Consider a website.
If the details for your destination wedding are too many for an invitation, consider creating a free wedding website that includes all the details your guests might need such as weather information, local attractions, and more. 

Your destination wedding will be an exciting time and the invitations are just the beginning! Contact our team at Vincent Vacations to start planning your destination wedding today!  

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Questions to ask when booking

Is the date we want for our wedding available? Does the price change based on the time of day or other variables?

How many weddings take place here in an average month? On a typical day?

Do you have on-site wedding coordinators? What does she do? Is there a fee for her services?

Can we count on assistance acquiring a marriage license?

How many different types of guest rooms do you have, and can we see one of each category?

What amenities does a bridal couple receive?

Can you accommodate all our guests on that date and the day(s) before and after? Is a group discount available?

If you don’t have enough rooms for our guests, where are the closest places they can stay?

What kind of wedding ceremony and reception packages are offered, what do they include, and how’re they priced?

Do you charge a facility-usage fee?

What are our options for ceremony and reception locations?

How far apart are the ceremony and reception spaces we prefer? If our ceremony and reception sites are beyond walking distance, what are the transportation options?

Can we use a caterer, florist, musicians, and officiant of our choice, or are we obligated to work with your vendors?

How are the spaces normally decorated? Are there particular themes available? What is the price range?

Do you have a curfew or volume restriction on music?

What types of activities can our guests participate in before and after the wedding?

Are children permitted at the resort? If so, what facilities exist for them?

Has the property been hit by bad weather recently and suffered any damages?

Are any renovations planned, and if so, will noise disturb the festivities?

Does the property carry liability insurance? Is it necessary for us to buy additional event insurance?

Who would be our primary contact person if we decide to book our wedding here? Can we meet with him before we go?

How much of a deposit is required, under what circumstances is it refundable, and when is the final payment due?

How soon should we plan on arriving before the wedding?

Getting direct answers that you’re comfortable with can confirm that you’ve come to the right place to hold your destination wedding.

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Locations

After picking the right partner, choosing the right location for your destination wedding is one of the most important decisions you make (and also one of the most fun). All Inclusive Weddings can help you brainstorm potential places that fit your needs, taste, and budget and help lead you to a decision. The rest of this article takes a closer look at specific locations worth considering — from places in the United States and Canada to exotic tropical islands to chic European cities. We even tell you what you can expect if you’re thinking of sailing into matrimony on a cruise ship. So get ready for some globetrotting armchair travel.

 

Finding the Right Destination: There’s a Place for You

If you’ve decided to have a destination wedding, congratulations. You’re embarking on an experience you won’t ever forget. Now the big question looms: Where?

 

 

Before you start the decision-making process, understand that a destination wedding location consists of three parts, all of which you need to line up. Normally the process follows this order, drilling down from general to specific: choose a destination, a resort, and a property.

The site is the physical space where you’ll speak your vows, such as in a chapel, on the beach, or on a terrace.

Bermuda

May–October

Too chilly for swimming much of the year, Bermuda blossoms in summer.

Caribbean

December–May

Hurricane season stretches from June to November, but doesn’t reach Aruba, Bonaire, and Curaçao.

Mexico

November–May

Summer, the rainy season, is extremely hot and humid country-wide.

Checking in on hotel and all inclusive resorts

Couples with active, love-to-party guests may find an all-inclusive resort the most costefficient option for their tribe. Not only can guests eat, drink, and play to their heart’s content, their revelry remains safely within the perimeter of a protected property. The appeal of an all-inclusive is that you pay one price that covers food, drinks, lodging, sports, and entertainment during your stay. Spa treatments and excursions are normally extra.

 

To make their facilities even more enticing, some all-inclusive resorts offer a free basic wedding package to couples who commit to spending a minimum number of honeymoon days there after the ceremony.

Mexico and the Caribbean are home to the majority of all-inclusive resorts that promote wedding packages ranging from modest to spectacular. Nearly every one offers the choice of setting the wedding on the beach or in a gazebo, chapel, or tropical garden. (See Figure 6-1 for an example of a better all inclusive resort.)

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Weddings by Palladium Costa Mujeres

Such a pleasure having you in our little paradise!

Let me introduce myself again: my name is Marlene Pelayo, your Wedding Sales Specialist at Grand Palladium Costa Mujeres Resort & SPA and I will be more than happy to help you with all the information you need to plan your clients perfect wedding!

Attached you will find our tentative dossier with the Brand New Wedding Collections from the acclaimed wedding expert Karen Bussen. She has designed a complete line of beautiful collections exclusively for our resorts. The colors, fabrics, and flowers are fabulous and there is a wide variety of styles plus lots of fun and pretty details for you to choose from. I’m sure you will find here the perfect option for your clients!

Feel free to share with me if your clients have any preferred wedding dates, so I can verify the availability in our wedding calendar. Our times and locations are subject to first come and first serve basis. In case they are interested in any available date I can hold tentatively the date for you in our calendars.

Note that we can hold this date during 48 hours without a deposit, if you would like to confirm the date, a $300usd deposit is required ( non refundable in case of cancelation ). An additional $1,000 USD deposit will be required in order to book a Private Reception location. Both deposits will go towards the final balance and they’re not refundable in case of cancellation.

Important: the couple is required to arrive at the resort at least 2 business days (Monday-Friday) prior to the wedding date; 4 days in case of a civil/legal ceremony.

HERE you’ll find our “Wedding Information Form”, which I’ll need in order to know a little bit more about what the couple is looking for, and will also be required when you request to hold a date.

You’ll find our Ceremony Locations HERE

You’ll find our Private Reception Locations HERE

Our available special PROMOTIONS: valid just for United States and Canada.

  • FREE WEDDING PACKAGE: Book your wedding with a minimum of 12 rooms, staying for a min 4 nights or 48 room nights with 24 adults paying, and receive a FREE Wedding Package with basic decoration or $500 USD credit to be applied to any of our Karen Bussen Wedding Collections. Not combinable with Pre-Wedding Site Inspection.
  • FREE COCKTAIL HOUR: Book your wedding with at least 30 people and get a free cocktail hour for 30 people (service must take place before or after the wedding day). Date, time and venue are subject to availability.

Please take a look at our FAQ HERE

Do not hesitate to contact me back in case you need further information, I will be more than happy to assist you!