Category: AIW

We want you and your guests to say… IT WAS THE BEST WEDDING EVER!

When having a destination wedding, there is so much to think about. That’s why we are here! Everything from salon and spa packages to photography and videography options and beyond.

It’s important to think about, in order for your dream wedding to happen, what MUST it have? What are some features you cannot live without?

If possible, would you like to see the destination before the wedding? Some couples enjoy touring several destination options in person, before committing to a location for their wedding. For example, visiting several resorts and venues can be arranged in a city, or major area. Interested in Cancun? While visiting you can also check out Riviera Maya, Playa del Carmen, and other popular resort locations.

How concerned are you with your guests being able to afford it? In some cases, this can impact your resort brand, location and overall experience.

What is your greatest challenge right now in planning your destination wedding? Or what do you think will be your biggest concerns?

Do you have a time of day in mind / is a sun set a requirement? For example, we would need to make sure a twilight ceremony time is available at your destination of choice.

What are you most afraid could go wrong with your destination wedding?

What type of experience do you want your guests to have?

Keep in mind, several resort brands offer a 10% discount for Military, Firefighter, Police Officer, or FEMA / disaster assistance workers and volunteers.

If budget is a concern, there is a huge benefit in inviting as many of your friends and family as you can for your destination wedding. The larger the group, the more likely your room will be free of charge. Which will then free up your funds to go toward the wedding.

The more guests you have, the more perks you will receive. For example, the higher the resort credits, the more free offers like welcome cocktail parties, even upgraded room categories.
Share your wedding with as many family and friends as you’d like, because the more people you bring, the more bells & whistles are included. What’s even better, you can pick the perks that mean the most to you.

With most all-inclusive brands, you can get a free wedding for stays of 3 nights or longer. Or, how extravagant do you want your experience? From personal butler service, private executive transfers, the most top-tier suites – over-water bungalows, swim-up suites, the sky is the limit. At certain resorts, even private offshore islands can be made available for your ceremony.

Some brands offer exclusive exchange privileges between resorts. This can be helpful if you want to experience more private surroundings before the ceremony at another location, or during your honeymoon – where you can travel off-property to get away from your destination wedding guests.

Do you already have a location in mind? The most gorgeous tropical islands in the Caribbean, a region known for its turquoise waters and romantic sunsets. From a warm reggae pulse in Jamaica and sophistication in The Bahamas, to jet-setting lifestyles in Barbados and volcanic majesty in Saint Lucia, the paths to your happy place are many – just choose your perfect location!

How much time do you before the wedding date? The longer you have to plan, generally the easier it will make the booking and accomidations for your guests.

Any add-ons that are a must, such as custom welcome events, unique mani-pedi parties, rehearsal dinner, memorable experiences, Bonfire / Firepit Party, fire dancers, tiki torches, floating night candles release, there are so many options!

You have your family and friends available with you, so why not enjoy the experience with some spectacular celebration options.

Everyone can enjoy the fun with special events such as:

• A welcome cocktail reception
• Caribbean themed night
• Celebration dinner
• Bridal party spa day
• Private beach bonfire
• Special-interest experiences including golf, scuba diving, and snorkeling trips
• Wedding after party
• Farewell brunch
• Photo Booth Package
• Half-day, sunset, and party catamaran cruises
• Horseback ride ‘n swim
• Fishing charters
• ATV and dune buggy excursions
• Rainforest zip lining adventures
• Self-drive Mini-Routes tours
• Historic city and plantation tours
• Cultural culinary, music, and art immersions
• Flightseeing helicopter tours and resort transfers

Our Destination Wedding Package Services include:

• An initial consultation/strategy session
• Set up wedding date and time
• Arrange a pre-planning trip if desired
• Negotiate the best possible group contract
• Destination, venue, hotel & honeymoon research
• Travel bookings for all your guests
• Setting up transportation to and from your resort/airport for all guests
• Payment scheduling and reminders for you and your guests
• Accept payment plans from you and your guests when needed
• Documents and tips/reminders sent out to you and all your guests
• Status calls/consultations
• 24-hour customer service for all guests during travel
• Wedding website for guests to get details and RSVP
• Destination management services in location for all guests (should any problems arise)
• Wedding Timeline including to-do lists to keep bride and groom on track

We research the venues for you, but when you’re working with any travel agency for a destination wedding, it’s good to keep the following in mind:

• Venue capacity
• Level of privacy
• Venue availability

Where do you envision your ceremony:

• Garden
• On the beach
• Oceanfront
• Sky Deck
• Chapel
• Roof-top
• Garden gazebo
• Over-the-water wedding chapel
• Some resorts offer private offshore islands, like Sandals Royal Caribbean and Sandals Royal Bahamian
• There are so many options!

And where do you envision your reception:

• Oceanfront terrace
• Poolside
• Private rooftop
• Garden
• Beach
• Ballroom (climate control)
• There are so many options!

We find the resort that resonates with you and your personality. You can even be a specialist for just one brand.

All Inclusive Collection: Hard Rock and Unico
Hard Rock resorts is for modern travelers who are fans of music and are looking for something stylish,
contemporary and unique.

Hard Rock Highlights:

• Family friendly
• Resort Credits for spa, golf, tours
• Top shelf liquor
• Contemporary Accommodations
• 24hour room service
• Awesome Entertainment
• Fun & Upbeat Atmosphere
• Phenomenal Pools
• Great Kids program

Unico Hotel Riviera Maya:
A curated all-inclusive experience for adults only. Unico is ideal for sophisticated travelers seeking culture immersion in a relaxed modern day luxury setting.

Unico Hotel Riviera Maya Highlights

• Adults only
• Unlimited resort credits
• Gourmet a la carte dining – no reservations required
• Top shelf liquor & great mixology
• Authentic luxury suites
• 24-hour room service
• Pool and beach wait service
• Daytime and nightly entertainment
• No wristbands
• Fantastic spa

AMResorts: Secrets, Dreams
Secrets Resorts & Spas offer adults romance and sensuality in luxury beachfront settings.
Dreams Resorts & Spas offer unlimited luxury for couples and couples with children in fabulous beachfront locations.

Secrets & Dreams Highlights

• Secrets is adults-only
• Dreams is family friendly
• Unlimited Luxury
• Gourmet a la carte dining – no reservations required
• Top shelf liquor
• Elegantly appointed rooms and suites
• 24hour room service
• Pool and Beach wait service
• Daytime and Nightly Entertainment
• No Wristbands

Karisma Resorts: Azul and El Dorado
El Dorado Resorts & Spas offer adults an authentic Mexican luxury experience with an emphasis on the culinary arts.

Azul Resorts offers couples and families an unique and unforgettable luxury vacation with an emphasis on gourmet food and excellent service.

El Dorado & Azul Resort Highlights

• Gourmet Inclusive- no reservations required
• Premium libations
• Authentic & modern rooms and suites including overwater bungalows
• 24hour room service
• Pool and Beach wait service
• Daytime and Nightly Entertainment
• No Wristbands
• Beach Beds
• Toddler program at Azul
• Unique activities like greenhouse tour, cooking classes, tequila tastings
• Awesome pools

Playa Resorts: Hyatt Ziva and Hyatt Zilara
Hyatt Ziva (for families) and Hyatt Zilara (for adults) cater to upmarket discerning travelers who want a five-star all-inclusive experiences.

Hyatt Ziva & Zilara Highlights

• High Quality cuisine
• Top Shelf Spirits
• Luxurious Accommodations
• 24hour room service
• Genuine Hospitality
• Daytime and Nightly Entertainment
• Best Oceanfront Locations

Sandals Resorts: Sandals & Beaches
Sandals (for couples) and Beaches (for everyone) are located on exquisite beaches in the Caribbean and offer a luxury included experience with the most inclusions of any all–inclusive brand on the market.

Sandals & Beaches Highlights

• Sandals is adults only
• Beaches is family friendly
• Gourmet Dining
• Premium Liquor and Quality house wines
• Lavish Accommodations including overwater villas and bungalows
• Highest level of personal service
• Excellent Water sports program
• Daytime and Nightly Entertainment
• Best Beaches
• No tipping

When dreaming of the perfect wedding, the price of the wedding is something people usually talk about last, when it should be discussed first. Depending on where you have your wedding and the number of guests, the price of a destination wedding can go up and down. For example, let’s say you are planning a smaller wedding on a Caribbean island at an all-inclusive resort. It may be more cost-effective than a big wedding in a local US city. It all depends on what, and who, you want on your special day!

When it comes to planning a wedding, you will have to make a lot of decisions. Perhaps the most important decision you will have to make first, and that is where to have the wedding. As you begin brainstorming, you may be considering a destination wedding. Here are a few things to consider, budget-wise, to help you decide if a destination wedding is right for you.

If your dreams of a perfect wedding involve exchanging vows in a tropical rainforest, or during a beachfront ceremony, then a destination wedding might be the perfect solution! Even though planning a local wedding may save you money, it’s still possible to plan a destination wedding without breaking your budget.

It’s also possible a destination wedding is a great way to save your budget, for you and your guests.

1: Don’t be afraid to draw a line

Knowing how much you’re willing to spend ahead of time is an excellent way to keep you on budget. That means setting a firm dollar amount and drawing a line that you don’t cross. Determining the costs you’re willing to cover means deciding if you’re going to support your close family’s travel costs.

Suppose you decide to do this; you must figure out other parts of the wedding to save money.

2: The smaller, the better

It’s simple for couples to get carried away when they start writing a guest list. However, the key to staying on budget when planning a destination wedding is keeping guest lists short. Think about the people with whom you want to share the most important day of your life, and build your guest list from there.

It’s a gamble to include everyone you know on your guest list, so choose your guests wisely.
For example, if everyone you invite shows up, that can quickly inflate your budget.

3: Research when and where your destination should occur

Prices fluctuate throughout the season, so timing is everything when trying to stay on budget.
Choose low-key destinations that are outside of their peak season. Look at the weather conditions during these seasons to determine which destination is ideal. For example, not everyone wants to travel to the Caribbean during hurricane season!

4: Look for cash-back and rewards opportunities

Overlooking the way you pay for your destination wedding could leave money on the table. Consider opening a rewards credit card that allows you to earn points for each of your purchases. If you’re concerned about credit card debt, look at a reward checking account whereby you can earn cash-back each time you use it to pay for your wedding’s expenses. It’s also easier to plan a budget for your destination wedding if you start in advance by saving up as much as possible for your big day.

5: So many budget ideas!

From choosing a weekday to get married instead of a weekend, to getting married legally in advance, group booking offers, plan an elopement and consider adding guests later, parties aren’t a must, bring in your own vendors, smaller guest list – there are so many ideas for a destination wedding on a budget. Please contact All Inclusive Weddings for more ideas and details!

When it comes to your budget, there is more to consider

As destination wedding experts, we can help you get the most for your budget, and your guests!

The Location
No matter where you have your wedding, the location will play a significant role in your wedding budget. It will set the tone for the rest of the planning process, and help you determine everything from what you wear to what you eat. Whether it’s a tropical wedding in the Caribbean, a fairytale wedding in a castle, or a romantic wedding in your hometown, location is everything!

Local Resources
Part of the appeal of having a destination wedding is incorporating the local culture into your wedding festivities. Using local flowers for your bouquet, serving traditional dishes for dinner and even using the natural beauty of your destination for photos are great ways to save money and commemorate your special day. All the local vendors and resources can have a large impact on your overall price.

Travel Stress
When choosing a destination, you need to consider how easy it will be for you and your guests to travel. Is there a direct flight from most major cities? Do major airlines fly there? Once you’re there, how will everyone get around? A travel advisor can help sort all of this out, but it is important to keep it in mind when selecting a destination.

Number of Attendees
Considering the number of people you want to have at your wedding is essential for multiple reasons. Not only do you need to consider the costs you’ll be paying for them to attend, but the costs they will have to pay to travel there. Additionally, you want to make sure that your venue can accommodate all of your loved ones.

The Honeymoon
One of the perks of having a destination wedding is being able to go on your honeymoon immediately. If your ideal wedding and honeymoon both involve a tropical island, then it is probably worth planning a destination wedding. This can also allow you more time to spend with your guest before the wedding. However, some guests may choose to extend their stay, so you might consider moving to a different resort for your honeymoon.

As you can see from this list, you can create and maintain a budget when planning your destination wedding. Please contact us to learn more.

Are you considering a destination wedding but don’t know where to begin with the planning? As experienced and highly specialized wedding travel agents, that’s where we come in! A wedding travel agent will take care of the details, sort logistics, and manage travel arrangements for you and your guests. When you have a professional travel advisor and wedding planner team – all that’s left to do is make decisions and get excited!

Another item to consider in your planning – Your wedding photos are something you will cherish forever. One of the many perks of destination weddings is the location, especially when it comes to pictures. Your destination’s stunning natural landscape will provide you with the perfect backdrop for your wedding day photos. Destination weddings mean that you are surrounded by picture-perfect locations for photos.

Your wedding is a chance for your two families to spend time together getting to know each other. A destination wedding can really be a big group family vacation! Rather than having everyone drive-in for a weekend for a wedding at home, spend a week relaxing at a tropical destination.

TIP #1

Your wedding is one of the few times in your life that all of your friends will be together in one place, so why limit it to only a day?

A destination wedding is a great chance for you to spend time with all of your favorite people, especially if you haven’t seen them in a while. Spend the days before your wedding exploring the destination with your guests and enjoy the time together to reconnect. The fun doesn’t have to end on the wedding day, either. Combine your destination wedding with your honeymoon for the ultimate holiday with your loved one.

TIP #2

Have you ever wondered how to fly with a wedding dress? To check it, or not to check it. That is the real question!

When planning a destination wedding, your bridal dress will probably be one of the most valuable items you will have to transport. Luckily, most airlines let you fly with your dress as a carry-on, and some even recommend it. The airline crew will be just as excited as you are, and they are usually very accommodating in helping you make sure it stays safe during the flight.

TIP #3

Are you considering a destination wedding in the Caribbean? If so, the time of year you choose to get married matters!

The weather in the Caribbean is notoriously beautiful, but if you go at the wrong time, you run the risk of bad weather spoiling your day. Winter to early spring is the ideal time to plan your destination wedding. It’s not as hot and humid during this time, and you will avoid the highly unpredictable hurricane season!

TIP #4

One of the added perks of having a destination wedding is getting to know the local culture. Make your celebrations even more unique by incorporating a traditional local ritual into your wedding festivities. Not only will it be meaningful to you, but your guests will also enjoy taking part in a fun new celebration.

TIP #5

Are you getting married in a city or a popular destination? If so, I’ve got a tip to make your wedding pictures both fun and unique!

Some of your destination’s iconic places are also probably the most crowded, and that’s okay! Make the crowds part of your picture. You may even come across some friendly bystanders who will join in on the fun to help you capture the perfect shot!

TIP #6

Plan a wedding fit for a princess when you use an old castle for your venue. All over Europe, grand estates are available for rent and make the perfect backdrop to your fairytale wedding. Most places even have enough rooms on the grounds for your guests so you can all spend time enjoying your big day together!

TIP #7

By the time you finish planning a destination wedding, you will feel like an expert on the location. But your wedding guests might not feel the same.

As the wedding date gets closer, be sure to help your guests with weather and clothing advice for the week. Giving them helpful advice about what to pack not only for the events but for activities around your destination will be a welcomed packing tip!

TIP #8

Are you considering a destination wedding but don’t know where to begin with the planning? That’s where I come in! A travel advisor will take care of the details, sort logistics, and manage travel arrangements. When you have a professional travel advisor and wedding planner team – all that’s left to do is make decisions and get excited.

TIP #9

Trying to decide which sweet treat to serve at your destination wedding? How about all of them!

Rather than having one cake, consider a dessert bar made up of local sweets from your destination. You and your guests will enjoy sampling the various treats, and you can still have a traditional cake made as well. Having a dessert bar is also a great way to incorporate the local culture into your wedding!

TIP #10

Just like planning a local wedding, you’ll want a place where you and your bridal party can get ready for your big day. With so much to think about the day of your wedding, having a space where you can all hang out and get ready will help you relax and enjoy the day. As a travel advisor, I’ll work directly with your venue to ensure you and your bridal party are taken care of!

TIP #11

Does planning a destination wedding make you feel overwhelmed?

Planning a wedding shouldn’t feel like an endless mountain of tasks. It should be a fun and enjoyable experience! As a professional travel advisor, I am here to streamline and organize the planning process for you. I’ll take care of all of the details, so all you have to do is make a few decisions and enjoy!

TIP #12

When you think of a destination wedding, what do you picture?

While most people envision a tropical beach, it’s worth considering a charming European location. From enchanted castles to charming villas, Europe is filled with dreamy destinations that would be perfect for your fairytale wedding. Whether you want something small and intimate or an extravagant formal affair, your perfect venue could be closer than you think!

TIP #13

How are you showing up to your wedding? If you haven’t thought about it yet, here are a few ideas!

Depending on your destination, you can make a really exciting entrance. From a horse-drawn carriage through a charming European town to a stylish boat in the Caribbean and even a hot air balloon, there are plenty of ways for you to make an entrance no one will forget!

TIP #14

The next question after ‘When are you getting married?’ is usually ‘Where?’ Is it going to be your hometown, theirs, the city you met, the city where you currently live?

If you’re having trouble deciding between locations, settle the debate with a destination wedding. Choose a location that is new and exciting and will be fun for you to explore. It will forever hold a special place in your lives as the place you got married and can be a place you revisit on your anniversary!

TIP #15

Choosing a season is equally as important as choosing a destination. Paris in the spring, the Caribbean in the winter, or England in the summer are all very different from their opposite seasons. When you choose your destination, you also get to pick your perfect season. If you know you want to be married in the fall, I can help you decide which destinations would be best for you!

TIP #16

Your wedding photos are something you will cherish forever.

Many years down the road, you’ll look back at your photos and be reminded of that magical day. One of the many perks of destination weddings is the location, especially when it comes to pictures.

Your destination’s stunning natural landscape will provide you with the perfect backdrop for your wedding day photos.

TIP #17

Destination weddings mean that you are surrounded by picture-perfect locations for photos.

With so many gorgeous spots, it can be hard to decide which ones to choose!

Along with your wedding venue, I can help you select the best photo opportunities for you and your loved one on your special day.

TIP #18

Big, lavish weddings aren’t for everyone.

If you are a couple who is looking for a wedding that reflects your easy-going style, then it’s time to consider a destination wedding.

You can keep the ceremony as small, intimate, and casual as you want with a destination wedding.

TIP #19

If spending time with family and friends is an integral part of your wedding festivities, consider planning a destination wedding.

With everyone staying at the same, or nearby, resort, you can see your guests as much as you’d like before, during, and after the big day.

The beauty of a destination wedding is that your guests get to enjoy a little vacation as well!

TIP #20

Are you recently engaged and beginning the search for the perfect venue?

How about out of the country and somewhere exotic!

Sometimes you have to think a little outside of the box when it comes to wedding planning, and you might just find that a destination wedding is an answer to all of your questions!

TIP #21

I know you want every aspect of your wedding day to be perfect.

From the dress to the flowers and especially your bridesmaids, you want to be surrounded by things and people who make you feel special.

There’s no reason why your venue shouldn’t fall into that category as well!

Choose a destination for your wedding that is exceptional and will provide the perfect backdrop for your special day.

TIP #22

Do you want to plan a tropical destination wedding without the hassle of passports and customs?

Look no further than Puerto Rico!

This US territory is not only stunning, but it is a short flight from the US and does not require US citizens to have a passport to visit.

This means you can travel worry-free to the tropical paradise of your dreams.

TIP #23

It’s okay to be worried about guest attendance for a destination wedding.

While it seems like a big ask to have people travel across the world for your big day, you might be surprised to know how many guests will jump at the opportunity!

A destination wedding is a great excuse to take a vacation and explore a new destination, like the Greek Isles.

Your guests will love your destination just as much as you do!

TIP #24

Like with any wedding, there is still a fair amount of planning that goes into a destination wedding.

Trying to sort the details with your venue from a different time zone can be tricky, but that’s what I’m here for!

I’ll make sure no details of your wedding are overlooked, no matter where in the world you choose to get married!

TIP #25

If you’re torn between a destination wedding and celebrating your heritage with wedding traditions, I can help you to blend the two.

Destination weddings don’t mean you have to leave your wedding traditions behind.

You can still have the best of both worlds when you plan a destination wedding.

TIP #26

Your wedding is an event you want to share with all of your close friends and family, and a destination wedding is no exception.

Budgets shouldn’t have to hold anyone back from attending.

That is why I provide you and your guests with multiple options for hotels, resorts, etc., that will accommodate all budgets!

TIP #27

Your wedding is a chance for your two families to spend time together getting to know each other.

Why not combine your wedding with a family vacation?

Rather than having everyone drive-in for a weekend, spend a week relaxing at a tropical destination.

A destination wedding gives your families plenty of time to relax and connect, all while celebrating your big day.

TIP #28

Part of what makes destination weddings memorable is the location.

Embracing your destination’s natural beauty, culture, and traditions will make your day extra special.

Whether that’s wearing leis in Hawaii during your ceremony or having Polynesian music and dancers at your reception in Tahiti, you’re sure to remember those moments.

TIP #29

Flowers can be one of the most expensive aspects of your wedding, especially if they are out of season and need to be flown in.

Rather than paying to have your flowers shipped hundreds of miles, why not go straight to the source.

Having a destination wedding means you have access to local flowers that may be specific to your destination.

Just imagine having a beautiful bouquet filled with exotic flowers!

BONUS TIP!

After months of wedding planning and wedding events, a honeymoon is just what you need to relax and enjoy married life.

But a honeymoon is just one more thing to plan. When you have a destination wedding, you get the luxury of planning the ceremony, reception, and honeymoon all at once.

If you have guests coming, you can choose to stay at the same report or a different one if you want more privacy.

Ready to contact us and learn more about organizing your dream destination wedding? In 2022, destination weddings now account for just over 25% of the US wedding market.

Weddings and vacations, they are both great generators of excitement. Mix the two together, and you can start planning for something truly special. Destination weddings are growing in popularity as couples choose to tie the knot in majestically unforgettable style.

Destination Wedding Statistics & Inspiration

On average, couples getting married abroad will stay at their destination for 7 days, with guests staying on average for 4 days. Some couples choose to change resorts for their honeymoon. This way, if needed, they have more privacy from the rest of their party after the wedding. Along with the resort, in the Caribbean and Bahamas, it’s not uncommon for couples to change islands between their destination wedding and honeymoon. This gives them a completely fresh local, to experience both.

In 2022, the average cost of a destination wedding can be cheaper overall, compared to upwards of $30,000 average for domestic weddings.

May is the most popular month for a destination wedding, followed by June and July. This is important to remember in your budget planning, as May, June, and July can be the high season in your destination, which means it can be the most expensive time to book.

In 2022, destination weddings now account for just over 25% of the US wedding market.

Why people choose a destination wedding?

Destination weddings cost far less than those held domestically.

It is more likely to stand out, and be a unique experience and wedding that you and your guests will never forget.

It’s often much easier, as people opting for destination weddings will almost always involve the services of a travel agent, who based on your needs, will have the best recommendation for destination, resort, time of year, and relationships with on-site wedding planners.

There is a hugely romantic and exciting feel to getting married in an exotic location. For your guests as well! The excursions alone, mean you’re spending more time with your friends and family doing things you might not have access to at home. For example, zip-lining, sailing, horse back riding, rock climbing, spas / massages, cenotes, whale watching, the list goes on and on!

Instead of just 1 special day, the celebrations can be extended across several days. South Asian / Indian wedding celebrations are known to last from a week to 2 weeks!

The scenery of your destination will likely present the opportunity to get some beautiful media – video and photographs, for you and your guests.

It is much easier not to invite unwanted guests, who would expect or require an invite to a wedding held domestically.

Organizing a Destination Wedding

A destination wedding travel agency can help guide you through all of the following!

1) As a couple, brainstorm and come up with a wide-ranging list of possible wedding locations.

2) Whittle this down to a shortlist by going into further detail about the finer pros & cons of each location you’ve selected.

3) Make a final choice on your destination, and enlist the help of a wedding travel agency to book that location.

4) Decide who will be invited to the wedding. Once you have final numbers, organize the travel arrangements.

5) Select a theme for the wedding, whether it’s an overriding color scheme or a theme based on something such as a famous TV show or film.

6) Get yourselves and the wedding party sized up for everything that you will wear on the day of the wedding.

7) Complete any admin tasks related to the wedding, this can be taken care of by a travel agent wedding planner if you’re unsure about some of the finer legal points.

8) Organize the food. Selecting the cuisine that’s indigenous to the country of your wedding adds to the destination wedding vibe, or at least have a few similar options.

9) Organize the finishing touches, such as music, cake, make-up and photography.

10) Enjoy every minute of your perfect destination wedding, starting from when you get to the airport!

Tips for Organizing Destination Weddings

Have an on-site wedding planner. We organize someone for you! They typically are an employee of the resort and have 100s, if not 1000s of destination weddings under their belt. There are some specifics which they can do with ease, but would likely cause you enormous hassle if you took them on yourself. However, only enlist their help for jobs that very much require their expertise.

Find out about the legalities of getting married in the destination of your choice.

Carefully consider what travel plans (flights, connecting transfers, etc.) would be most convenient for you and your guests.

Consider taking out wedding insurance to protect against unforeseen obstacles, natural disasters affecting your destination.

Confirm the dates, and notify your guests as early as you can. They will need to plan for taking time off work, as well as saving up for the wedding. 9 months is a good ball park.

Visit your proposed destination to get a first-hand opinion of whether or not it is suitable for your wedding vision.

Ensure that you have arranged any essential documents, valid passports, visas, birth certificates, affidavits / statutory declarations.

Ready to take the next step?

We have been booking destination weddings since 2002. At All Inclusive Weddings, we offer free consultation! Please contact us today to learn more.

• The best time to get married
• Insider secrets to free perks
• The one thing that will make or break your budget

1) Choose a destination that it is easy and affordable to fly into
The destination you choose can often make or break your budget. You might be dreaming of an uber-exotic out-of-the-way destination for your special day, but that might also mean uber-expensive flights and uber long travel days which may end up being a hinderance for you, your fiancé or your guests.

On the other hand, there are plenty of locations that are uber-exotic, but for a variety of reasons are
surprisingly easy and affordable to get to. A professional travel expert (like me!) can be a great guide to finding these not so well known locations. Please don’t forget to also pick a location you love. Regardless of your budget, this is your wedding, your special day, and you want to have nothing but joy-filled memories of this special day. Choose a location that you absolutely love and that appeals to your aesthetic, way of life, and look and feel of your wedding. You want your guests to go home feeling like the entire event was completely your style!

2) Take advantage of wedding credits and other perks offered at your destination

Did you know that hotels and resorts that cater to destination weddings will offer you wedding credits based on the number of rooms booked for your event? Did you know that it’s even possible at some destinations to have your wedding or honeymoon completely free based on the size of your group?

Wedding credits can be applied towards your costs, such as your accommodations, local wedding related government fees, or extra special perks like a fine bottle of champagne or a romantic catamaran trip around the island. Just like airline miles and credit cards perks, some are much better offers than others. A travel agent who specializes in Romance Travel can help you choose a property that will give you the most wedding credits based on the number of rooms booked.

3) Be open to getting married during the week, as opposed to a Saturday

Many venues offer lower rates for weekday weddings. You and your guests are already likely taking some time off for the wedding, so planning a destination wedding during the week is typically much easier than trying to schedule a traditional wedding during the week.

4) Choose flowers, food and favors that are easy to find locally

Shipping or traveling with your flowers, food or wedding favors is expensive and can be a real hassle. You might even run into restrictions when it comes to fresh flowers or foods depending on where you are traveling. Forget the hassle and choose these items that are unique to your destination.

Choose flowers, food and favors that are easy to find locally Part of the beauty and fun of a destination wedding is choosing flowers, food and favors that match the theme of your destination, to design the entire experience for you and your guests to be immersed in the locale.

Local souvenirs make the perfect favor for destination weddings. Find a local, high-end gift shop that sells tasteful souvenirs or consider giving local delicacies – wines, coffees, nuts, candies…
almost every location has some culinary treat that they are known for – with a quick online search or phone call to your wedding travel agency, you can come up with a wonderful, memorable wedding favor your guests will love.

5) Talk to your Travel Agent about negotiating special upgrades and perks based on the size of your wedding

…and make sure your guests understand how to book under your contract.

Your Travel Agent is an invaluable resource to you when it comes to negotiating group contracts with destination wedding venues. What this means for you is freebies and concessions such as upgrades, parties, etc. for booking a certain number of rooms.

You want to communicate with your guests and make sure they book with your Travel Agent so that their travel is booked properly and will count towards the guaranteed minimum number of guests that your Travel Agent negotiated for you so you don’t lose your perks.

There is nothing worse than negotiating a killer deal with a resort based on the number of guests you will have, only to get there and realize it was all for naught since half of your guests didn’t book their rooms under your contract! There are some resorts that now even charge the couple for guests that don’t book inside the negotiated group contract. Ouch!

As your destination wedding travel agency, we can help you communicate this clearly to your guests and you have our word that they will be treated to the exact same luxury experience that I will provide you.

Step into the world of luxury surrounded by a tropical oasis at the all-inclusive Secrets Moxché Playa del Carmen. Immerse yourself in an ambiance unique to the Yucatan peninsula with our seven shimmering pools, plus three man-made cenotes and one interior beach-inspired designed for intimate gatherings. All 485 lavish suites offer a contemporary experience with an earthy feel including luxurious amenities, stunning views, an in-room mini-bar and more! The resort is located within Corasol, a gated residential community with an 18-hole golf course designed by PGA-Legend and a member of the Hall of Fame, Nick Price, Gran Coyote Golf Course, and a mere 40 minutes from Cancun International Airport.

View our: Secrets Moxche Guide & Wedding Packages PDF

Secrets Resorts & Spas

From AMR Collection, for all-adult romance, Secrets Resorts are a great option.

Secrets Resorts & Spas offer adults an extra measure of romance and sensuality in exquisite luxury beachfront settings. Guests immerse themselves in Unlimited-Luxury® where everything is included. This plus elegantly appointed rooms and suites with 24-hour concierge and room services, multiple gourmet restaurants and lounges serving top-shelf spirits, elegant amenities and endless day and evening activities, provide the ultimate backdrop for unparalleled pampering, romantic rendezvous and lasting memories for couples and honeymooners.

The Unlimited-Luxury® experience includes: Limitless access to gourmet à la carte dining options without reservations required Unlimited international and domestic top-shelf spirits Unlimited natural fruit juices and soft drinks 24-hour room and concierge services Pool and beach wait service Daily refreshed mini-bar with soft drinks, juice, bottled water and beer Daily maid service Endless daytime activities and live nightly entertainment Theme parties, oceanfront bars and entertainment venues No wristbands required All taxes and gratuities

The Perfect Guest for Secrets Resorts & Spas:
Adults seeking an extra measure of romance in exquisite and luxurious setting. Desiring upscale accommodations, elegant amenities and excellent services.

Ideal for:

• Honeymoons
• Adults-only weddings
• Anniversaries
• Engagements
• Vow renewals
• Romantic escapes
• Spa retreats

Adults-Only • Romantic • Luxurious • Sophisticated • Elegant

What makes Secrets Moxché in Playa del Carmen unique?

I had the honor of visiting the brand new build, Secrets Moxche Playa del Carmen, in the heart of Riviera Maya. The word, Moxche, comes from a tree growing in this area and they have incorporated the wood throughout the property. The attention to every detail is evident from the ocean view the moment you arrive. This resort is 5 minutes north of Playa del Carmen in the gated community of Coracol. It sits right between Royal Haciendas, timeshare place, and Sandos Caracol. It opens on April 18th, 2022. The resort has 483 suites, which are all oversized, starting around 600 square feet.

There is also a tower called “Impressions”, which is a step above Preferred Club. It is sold as a separate hotel. This section, as I keep calling it, since it’s right there, is slated to open August 1st, with 200 additional suites. At Secrets Moxche there’s a huge variety of suites with their standard suites being nicer than suites at its competitors. There are swim out suites, master suites and more. The swim outs went in a new direction with a divider between each room, making it an impressively large private pool on each room. This category is going to be so popular, especially with honeymooners.

The entry level room is a jr. suite tropical view. There are options for a king or 2 queen size beds. The Preferred Club status will get you extra amenities in your room like a stone soaking tub on your balcony, stocked wine cooler, Nespresso machine, daily stocked snacks and the extra bathroom amenities. I love having all these little extras in my room because I seem to forget something and they think of it all. This also gives you access to the rooftop observatory, which I will go into detail about next.

There are 3 rooftops, which they are calling observatories. On top of the main lobby is just for Preferred Club guests. It has an infinity pool, drink and food service. It is jaw dropping. It gives a view of the entire property and the ocean. The observatory on the roof of Impressions has double the size of infinity pool and is closer to the beach for a straight ocean view. The 3rd roof top is for weddings. WOW! It will be the #1 venue for privacy and views. They have also brought over Carolina, from Secrets Akumal, to have the best of the best wedding coordinators for this new property. I’m so excited for our future brides to have this amazing option. It’s going to book up quickly so we need to start reserving dates for now and 2023.

The gastronomy is being taken to a new level with this new resort. There are some similar experiences like The Market which is located off the main lobby with that picture perfect view of the whole property. They also have added new restaurant concepts such as personalized teppanyaki and indoor/outdoor seating at most restaurants. There are new names to restaurants here as well. I think I’m the most excited about Dos Almas which is Mexican Soul Food. I don’t know if I had a favorite food group before I heard of this restaurant but I’m pretty sure I have found it. They also will have a tequila tasting menu and taco bar. Impressions will have 3 restaurants exclusively for their guests but they also have access to all the restaurants on property.

It wouldn’t be a Secrets without an amazing spa and Secrets Moxche is no exception. The spa is located in a quiet section to the front of the property (further from the beach) with an impressive entrance with banyan trees. There are 16 cabins and 6 master cabins. There’s a his and hers side with sauna and steam room with an outdoor area for everyone. The outdoor area has an impressive hydrotherapy area with all the water massage you could hope for. I almost enjoy the spa experience before the massage more than the actual massage so I can’t wait to get back here and try it out.

As I brag to being a “honest, tell it like it is” travel agent I want to address the beach. This is going to be a hurdle for those that are die hard perfect beach lovers. This stretch of beach is not known for perfection and is prone to seaweed especially during the spring and summer. Secrets Resorts have always been diligent about cleaning to the best of their ability but mother nature sometimes is a real witch. If this is a deal breaker for you then I would encourage you to come November – February. I do want you to hear me out though. This resort is exceptional. They have overly over compensated with tons of pools. One of them even has a sandy beach so you can put your toes in the sand without ever stepping outside the resort. They have 2 natural cenotes on property too which are cool and refreshing. There are also multiple pools with swim up bars.

Have I talked you into this yet? I am hard to impress and I was giddy. Every time I turned the corner I was like saying, “Oh wow I love that. I want my house to look like that! How did they do that? Where did they shop?” and on and on. If you’re an avid all inclusive traveler we decided this is a mix between Atelier and Unico 2087 which makes is even more perfect.

We spend our trips touring hotels so we can be the best travel agents possible. We would love to help you plan a vacation to Secrets Moxche Playa del Carmen. It’s one of a kind.

Endless romance AWAITS!

We want to make sure you fall in love with your destination wedding location and the resort that matches your vision for your perfect destination wedding package!

We understand those extraordinary moments, the ones that truly take your breath away, the ones that stay with you forever. Whether it’s the first time you see one another as you walk down the aisle, or the view from the beach where you celebrate that special anniversary or renew your vows.

All Inclusive Weddings assists in making those stunning experiences, creating lifelong memories for you to love and cherish. We are honored to be a part of your celebration because you deserve an experience as amazing and unique as your love.

WHAT MAKES THE PERFECT DESTINATION?

Selecting your destination is the first step in planning a trip to celebrate your romantic milestone. You want a location that sets the tone for your special occasion and represents the love you have for one another. If your celebration includes more than just the two of you, also consider a place your guests will cherish – loaded with all-inclusive luxury and exciting activities.

DESTINATION DECISION MAKERS

BUDGET: No need to break the bank. Determine what you are willing to spend. We will work with you and your chosen destination resort to create a one-of-a-kind experience within your budget.

BACKDROP: It doesn’t have to be a fantasy! Visualize your dream location and choose a destination that meets your unique criteria.

STYLE: Beach breezy? Nature lovers? History buffs? Define your style as a couple and select a complementary destination.

SEASONALITY: Are you celebrating a certain date? Is there flexibility? Some destinations have great promotions during low seasons.

Viva MÉXICO!

EAST COAST

The eastern coast of Mexico bordering the Caribbean Sea is home to the popular resort destinations of Cancun, Riviera Maya and the island of Cozumel. This region on the Yucatan Peninsula offers some of the best and most romantic beaches in the country, championship-caliber golf courses and an incredible mix of ancient Mayan and traditional Mexican culture — it’s a place every couple will want to experience.

TIME ZONE:
Eastern Std. Time (GMT-5)

KNOWN FOR:
Snorkeling, Cenotes, and Mayan Culture

POPULAR LOCATIONS:
Cancun, Cozumel, Riviera Maya, Tulum

PACIFIC COAST

The sparkling sapphire sea, majestic mountains and cactus-dotted desert landscapes make the Mexican Pacific Coast one of the most beautiful destinations. Luxury resorts, top-notch Mexican cuisine, world-class golf, exciting nightlife and adventures in nature are just a few of the many reasons to celebrate your special occasion here.

TIME ZONE:
Mountain Std. Time (GMT-7)

KNOWN FOR:
Golf, Scuba Diving, Whale Watching and Sport Fishing

POPULAR LOCATIONS:
Huatulco, Los Cabos, Nuevo Vallarta, Puerto Vallarta, Riviera Nayarit

Discover THE CARIBBEAN

ST. MARTIN

This elegant island shares the cultures of two countries. To the south is the Dutch side, with its cosmopolitan capital of Philipsburg, duty-free shops, glitzy casinos and nightspots. To the north is the French side with its chic boutiques, cafés and amazing views. Couples can discover it all and each other in St. Martin.

TIME ZONE:
Atlantic Standard Time (GMT-4)

KNOWN FOR:
Festive Nightlife, French Cuisine and Outdoor Markets

POPULAR LOCATIONS:
Anse Marcel, Maho Beach, Orient Bay, Phillipsburg, Simpson Bay

CURAÇAO

Slip away to Curaçao, a Caribbean paradise that thrills and inspires. From delicious local eats and exciting outdoor excursions to a wealth of cultural gems throughout the area, this destination appeals to everyone on your guest list.

TIME ZONE:
Atlantic Standard Time (GMT-4)

KNOWN FOR:
Colorful Skyline, Island Cuisine, Diving and Dutch Influence

POPULAR LOCATIONS:
East End, Jan Thiel, Pietermaai Smal, Westpunt, Willemstad

Dive into the DOMINICAN REPUBLIC

The Dominican Republic has picture-perfect beaches and every kind of activity and entertainment imaginable. From a catamaran to Soana Island, to the rich history and heritage at Santo Domingo’s Zona Colonial, couples find the perfect backdrop for their special occasion in the Caribbean region.

TIME ZONE:
Atlantic Standard Time (GMT-4)

KNOWN FOR:
White Sand Beaches and Merengue

POPULAR LOCATIONS:
Cap Cana, La Romana, Macao Beach, Puerto Plata, Punta Cana, Uvero Alto

Experience JAMAICA

Beyond the sand, Jamaica has soul-stirring beauty with lush forest along misty mountain peaks and hidden waterfalls. A fusion of smoky, fresh and tropical island flavors await your discovery. Couples find themselves swaying to the soothing, rhythmic music the country is famous for. Friendly smiles and open arms welcome you under the warm island sun. Jamaica is a treat for all the senses.

TIME ZONE:
Eastern Standard Time (GMT-5)

KNOWN FOR:
Reggae, Rich Culture and White Sand Beaches

POPULAR LOCATIONS:
Kingston, Montego Bay, Negril, Ocho Rios, Port Antonio

Adventure in CENTRAL AMERICA

COSTA RICA

Costa Rica’s motto, pura vida, is a way of life that has the country ranked as one of the happiest and the greenest countries in the world. Tucked between the countries of Nicaragua and Panama and the Caribbean and Pacific Oceans, Costa Rica is a land of incredible biodiversity with volcanoes, cloud forests and tropical wildlife, national parks — ideal for adventure-loving couples.

TIME ZONE:
Central Std. Time (GMT-6)

KNOWN FOR:
Rainforests, Adventure and Biodiverse Wildlife

POPULAR LOCATIONS:
Arenal, Cahuita, Corcovado, Gulf of Papagayo, Playa Copal, Puerto Viejo, Tortuguero

PANAMA

Best known for its landmark canal, Panama wows with Instagram-worthy backdrops for your celebration, including lush rainforests, mountain cloud forests and 3,500 miles of Pacific and Caribbean coastline. There are more than 1,500 islands off the Panama coast, making it a cocktail of ecological wonders, rich history, fine dining, culture and nightlife. Create an experience for your guests that is utterly unique.

TIME ZONE:
Eastern Standard Time (GMT-5)

KNOWN FOR:
Panama Canal, Natural Beauty and Vibrant Culture

POPULAR LOCATIONS:
Bocas del Toro Islands, Casco Viejo, El Valle de Anton, Panama City, Playa Bonita, Santa Catalina

Other Popular All Inclusive Wedding Locations

FALL IN love WITH OUR recommended locations! There are so many to list! Other popular locations can include: Turks and Caicos, The Bahamas, Grenada, Barbados, Antigua, Saint Lucia and so much more!

Know your destination? Explore the ideal resort brand for your romantic milestone! Finding a resort that matches your unique style as a couple will make the occasion even more special.

FREE WEDDINGS AT SELECT LOCATIONS!

We can help you find the perfect location for your destination wedding! How do you know if a place is right for your special day? Answering the following questions can help. How many rooms does the hotel have, and how many are available for the days you want? What types of guest rooms are available? What facilities does the hotel or resort have for a wedding? Does the hotel or resort have a standard wedding package? Can it be customized? Do you have an on-site coordinator?

Please contact us today at All Inclusive Weddings to learn more about our locations and services!

Dot your ‘I’s’ and cross your ‘T’s’ with our guide to destination wedding etiquette!

You said, “yes” to forever. Then, you started imagining your big day in a romantic locale. Now, you’re probably trying to figure out how you can get all of your friends and family there while keeping a smile on their face.

With all the components that go into a destination wedding, the stress can be overwhelming. From organizing a guest list to making sure everyone knows where to be and when, staying on cloud nine might feel like a constant struggle.

But, fear not – no matter how many guests you have coming and what their expectations are, we’re here to make sure you have a stress-free celebration that everyone will talk about for years to come. After all, just because weddings can seem complicated doesn’t mean they have to be – it’s all in your approach and preparation.

More interested in seeing a cost / pricing guide for all-inclusive destination weddings? Check out our Destination Wedding Cost – Packages Pricing Guide!

We’ve gathered all the tips, tricks and insight from our experience in the industry to walk you through the entire journey from start to finish before you even pack your bags. So, go ahead and trade your worries for joy knowing you’ll have everything you need to give your guests the time of their lives at your destination wedding.

You will notice all-inclusive destination weddings open up many features not possible with a traditional wedding, but they have their own challenges you need to keep in mind. Going through my own destination wedding in Puerto Vallarta, our romance travel agency, All Inclusive Weddings, was born out of wanting to help other couples navigate the difficulties, and communicate what’s actually involved!

Websites have soared in popularity over the past few years and for good reason – guests have all the information they need in one accessible location, freeing up the time that would be spent answering countless calls and texts. Creating a website is also a great opportunity to tackle the often-touchy subject of finances – give your guests a gentle heads-up on what they’re expected to pay for, so no surprises come up later on.

THINGS TO INCLUDE ON YOUR SITE

FLIGHT INFO
Direct visitors to sites where they can get deals on airfare

TRAVEL TIPS
Share your personal suggestions for effortless travel.

LODGING
Encourage your guests to stay at the venue by providing your group code.

YOUR STORY
Get everyone excited by sharing your love story along with any sentimental pictures.

INSIDER TIPS!

TIP 1: Use A Template

No need to start building from scratch. There are plenty of sites that are setup and ready
to fill in with your personal flair.

TIP 2: Introduce Your Wedding Party

Give your wedding party a shoutout by including their photos and a brief bio on your site.
Since they are the ones assisting you throughout the week, this will give your guests some
familiar faces to turn to for questions, while you and your other half are busy socializing.

Your website will be full of personal information, times and dates, so keep it all
secure with a password requiring visitors to sign in before viewing any content.

Now that your website is created, let your guests know to mark their calendar with a Save-the-Date card. For destination weddings, it’s best to give as much notice as possible – between nine and 12 months heads-up is appropriate. This may seem too far in advance, but remember your guests
need to evaluate travel costs and take time off.

Don’t forget the plus one – Typically, those in the wedding party get a plus one, but consider your other guests’ relationship statuses – long-term and live-in partners may expect to come along. Be clear
exactly who the invitation is addressed to, so recipients don’t extend it at their discretion

When traveling abroad, endless details can overwhelm your guests. Creating an itinerary that includes meet-up times, locations and contact information will allow everyone to get everywhere stress free. A good rule of thumb is to list any event that you have covered. Your guests can relax knowing these activities won’t cost anything extra.

Strength in numbers – Having a wedding team to help you with planning will ease worry and resolve confusion. Many all-inclusive resorts even offer a dedicated “entourage” when you book your
wedding at any of their resorts.

With all your details finalized, it’s finally time to get those formal invitations in the mail. You should aim to send these two to three months before your wedding date, as you want to provide ample time to tie-up any loose ends.

BEACHWEAR OR BLACK TIE?

DRESS CODE

List your expected dress code for the rehearsal dinner and ceremony. Nobody likes showing up under or overdressed, especially when a change of clothes could be thousands of miles away.

RSVP DETAILS
Don’t forget to give your guests a deadline to respond by. Otherwise, you could be waiting for responses, delaying your final accommodations. In your formal invitation, you should also include the actual location of your venue, rather than just the country or city – guests will appreciate having solidified details.

INSIDER TIPS!

TIP 1: Match Your Themes

Pick a theme that complements the overall look and style of your wedding. A ceremony in the garden may call for a floral invitation, while a seaside wedding may work well with pastels.

TIP 2: Mention Dietary Restrictions

Include a section that allows guests to check off any preferences or allergies, so you can plan special arrangements accordingly.

After months of planning, days of preparing, and hours of traveling, your guests have finally arrived for your big day, so make them feel at home! This is the perfect opportunity to thank them for coming with a welcome kit in their rooms. Local snacks and beer, sunscreen, water, and an itinerary are essentials for your destination wedding.

GO ON A GROUP OUTING

The Caribbean has much to offer in the way of fun. We think Island Routes Caribbean Adventures is one of the best ways to get around. Live life on the wild side with ziplining and raft excursions, or dip into the Caribbean vibe with local music or festivals.

INSIDER TIP!

Capture the Moment – Bring a disposable camera on your group adventure and capture the day. These photos are awesome keepsakes for you and your guests to hold on to.

When the festivities are over and it’s time to say goodbye, the emotions can really set in. Take advantage of being with your loved ones with a final hoorah. Brunch on the beach is an awesome way to hangout with everyone, reminisce about the week, and show your appreciation before they head off.

A smooth destination wedding is all about taking care of your guests’ needs and making them feel appreciated. A little bit of planning can go a long way to keep your guests smiling the entire trip.

NOW IT’S TIME TO TURN YOUR WEDDING INTO AN UNSTOPPABLE PARTY!

LOGISTICS OF LOVE

When planning your destination wedding, don’t forget all the details that come along with international marriage. Each island has its own specific requirements, but here are some things to keep in mind:

• Confirm your destination’s residency requirements. Many islands in the Caribbean have laws regarding how long you must be there before an official marriage ceremony can be performed. Remember this, as it may affect your travel window.

• If you’re looking to have a religious ceremony, reach out to your wedding planner to find possible options. Depending on the island and venue, you’ll want to see what accommodations are available.

• Double-check your documents because each island requires its own specific set of paperwork to officiate a marriage. When in doubt, check with your wedding planner and the local government to make sure you’re good to go.

• Make copies of all required documents and keep a set in your carry-on. In the event your luggage gets temporarily misplaced, you’ll still have everything you need.

To learn more, contact us at All Inclusive Weddings today! In business since 2013, we can make sure your destination wedding or other romance travel is a success!

More Information

As far as the expectation of who pays for what at a destination wedding, if you arrange the event and you expect your guests to attend, you typically pay for it! This means if you have a reception after, the resort will charge you usually based per person or per table. This is a cost you would not anticipate your guests paying. The groom has plans for a zip line excursion with his groomsmen? This would be an event paid for and covered by the groom / the wedding party hosting.

There are ways you can help lower your guests bill at the resort of your choosing. One of the ways is finding and working with a great travel agency / travel agent, who knows the ins-and-outs of group contracts. There are even airline discounts offered for blocked group travel.

More interested in seeing a cost / pricing guide for all-inclusive destination weddings? Check out our Destination Wedding Cost – Packages Pricing Guide!